Short Papers are generally four pages in length and typically narrower in scope. These are either accepted as submitted without any substantial changes, or rejected. Manuscripts will be either: accepted, accepted with required changes requiring a second peer review , accepted with suggested changes, or rejected.
Therefore, think of it as an invitation to submit a paper on a special topic; a topic that will not necessarily be repeated the following year. All Special Sessions papers are peer reviewed, and are held to the same required high standards as Regular Session papers. Both types receive equal peer reviews; it is merely the presentation that differs.
One common misconception is that papers in the Poster Session are of lesser value or have more relaxed standards. This is far from the truth as it is always a goal of the Symposium review committee to ensure that a good variety of topics are presented in the Poster Sessions. The major benefit of a Poster Session to the author is the ability to directly interact with interested attendees, which can be a great source of information to those doing similar work. Key Parts of a Technical Paper The Writing Overview Once the requirements for the paper have been reviewed and the work has been completed and researched for technical value, the writing may begin.
Writing a technical paper, especially for an international audience, can be a daunting task. Not only can the English language be a problem, but many scientists and engineers never learned how to write a formal technical paper. There are a few good instruction guides on line,  and , if a tutorial is needed; however, the highlights of technical paper writing and a few notes on many of the common errors are given in this article. A technical paper is not an English paper.
It is also not a science lab report. The Abstract and Introduction are standard with their titles and content. The meat of the paper is contained in the middle sections, Work Done, Results, and Discussion, and the labeling or titles for these sections vary depending on the topic. The final two sections, Conclusion and References, are also relatively standard with their titling and content. Sometimes an Acknowledgements section is inserted between the Conclusions and References.
Working drafts often begin with the Work Done, Results, and Discussion sections. The Introduction and Conclusion sections can be started a bit later, to aid in binding the flow of the paper together.
Make certain that any goals and objectives stated in the Introduction are addressed in the Conclusions. Oddly enough, the Abstract should be written last. It is only after the introduction and conclusions have been written that there will be clarity in how to phrase this special, brief summary of the paper. Abstract The Abstract is the most important part of a technical paper, and perhaps one of the most misunderstood parts.
Even experienced authors lose sight of the purpose of an abstract and how it should be written. The key thing to remember about an abstract is that it should be a stand-alone mini-summary of the paper. Abstracts are typically extracted from each paper and published separately in an abstract listing, for readers to browse when deciding which papers they want to read in full or attend for the actual presentation of the paper.
For this reason, it is especially important to spend detailed writing time on the abstract to get it precise. The Abstract should be clear and concise, a single paragraph, typically words maximum. It should include the purpose, a brief description of the work, and the pertinent results or conclusions.
The English should be impeccable, especially if an international audience is expected. A special effort had to be made at the IEEE International Symposium on EMC, for example, where the EMC Society celebrated its 50 year anniversary, to grammatically edit a large majority of the extracted abstracts so that they could be clearly understood by the wide set of international attendees.
The most common mistake made is to treat the abstract as a brief introduction to the paper. Other points to note include: Using too many words can cause readers to skim and possibly miss important points. Leaving out the summary results or conclusions can cause readers to lose interest. Using acronyms should only be done if used again within the abstract. Making a reference with a footnote is never allowed. Making a reference with a citation at the end of the paper is never allowed.
Make certain the English is perfect. Avoid background information; that is for the Introduction. If these guidelines are followed, then your abstract will become a perfect selling point for your paper. Introduction The Introduction is the true start of the paper. Do not make the mistake of thinking that the Abstract is a sort of first paragraph; it is totally separate. The Introduction does just that — it introduces the reader to the work. A typical Introduction includes four paragraphs.
The first paragraph is the place for those wordy, eye catching phrases giving the reasons for and importance of the work, and why someone would want to read the paper. The second and third paragraphs contain a brief description of the background to the problem and the connection of the present work to the background. The final paragraph includes a clear statement of the purpose or goal of the work; it is an expansion from the Abstract.
This will lead the readers smoothly into the start of the actual work of paper. One error that is frequently found in paper submittals is that little, if any, research was done by the authors to determine that the work is indeed new and original.
No matter how well written the paper is, it will be rejected if it is not original. Why would you want to spend time doing the work and writing it up if the answer is already known? This vital step can save a great deal of wasted effort. The exact layout and section titles will vary depending on the topic. A description of the work and methods used, i.
A mistake sometimes made is to list the equipment used, as if it were a lab report. If necessary, any third-order headings should appear in bold point font. On all pages besides the title page, text should begin 1 inch from the top of the page. The text alignment should be fully justified. When printing, all pages should be one-sided so that the backs remain blank. Number your pages lightly in pencil on the upper right-hand corner, on the back. Do not number the front of the pages. Bibliographical Citation The proper format for citation will depend on the type of source you are citing.
As a general rule, the titles of complete works and journals should be underlined, while the titles of articles or portions of larger works should appear enclosed in quotation marks. Here are some examples of how to cite common source types.
A Book: F. Last, Title of Book. City of Publication: Publisher, Year Published. A Chapter in a Book: F. Last, "Title of Chapter," in Title of Book. A Journal Article: F.
The English should be impeccable, especially if an international audience is expected. What more can be said without repeating everything in the summing up? Do not number the front of the pages. IEEE Templates It may be useful to download a template, which allows you to insert information into an electronic document that is already correctly formatted according to IEEE standards. Second, the paper must be well written and follow the style guide of the chosen publication.
Manuscripts will be either: accepted, accepted with required changes requiring a second peer review , accepted with suggested changes, or rejected. Key Parts of a Technical Paper The Writing Overview Once the requirements for the paper have been reviewed and the work has been completed and researched for technical value, the writing may begin.
The first paragraph is the place for those wordy, eye catching phrases giving the reasons for and importance of the work, and why someone would want to read the paper. Do not number the front of the pages. The objective here is to provide an interpretation of your results and a description of any significant findings. Using anything different makes the paper harder to read and follow, and causes it to look unprofessional. Incomplete sentences, redundant phrases, misspellings, and grammatical errors are unprofessional.
The English should be impeccable, especially if an international audience is expected. Working drafts often begin with the Work Done, Results, and Discussion sections.